If you have submitted a Data Collection Form to the Federal Audit Clearinghouse in the past you may have received a notice regarding changes to the submission process for your SF-SAC (Data Collection Form) and Single Audit Package.

The most significant change is the requirement of electronic submission of the reporting package. For fiscal periods ending on or after January 1, 2008, you MUST submit the reporting package (including a copy of your audit report) and Data Collection Form electronically using the Federal Audit Clearinghouse’s Internet Data Entry System (IDES). You will note only one copy of the reporting package is required. The Clearinghouse will distribute the required reporting packages to the appropriate Federal agencies. You will still mail the submission to the Clearinghouse for all years ending December 31, 2007, or earlier.

The data entry for the Data Collection Form is similar to prior years. The password creation requirements have expanded so make sure you review the new requirements when selecting your password. Be sure to print a copy of your ID and password for future reference.

In addition, you will need to include the e-mail addresses for the certifying official of the auditee and auditor on page one of the form so the Clearinghouse can notify these individuals how and when to certify the electronic submissions. You will notice changes on page two to agree to the current terminology for significant deficiencies (formerly reportable conditions). You may also enter information for secondary auditors on page five if you have more than one audit firm participating in your audit.

Additional information, including the forms, instructions and frequently asked questions may be found at http://harvester.census.gov/fac/collect/ddeindex.html. You will note the new instructions are very user friendly and include screen shots for additional assistance.

For further information, contact Lewis, Hooper & Dick, LLC at (620)275-9267.

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